Certain people are essential to your business success. To make sure your executives’ traveling plan is comfortable, follow these traveling guidelines:
Streamline the process
In order to make proper and timely travel-arrangement, breakdown the planning process.
- The collecting stage: Gather all the information regarding the destination, flight schedule, preference for traveling, and any other special arrangement.
- Reservation stage: Make a traveling schedule, book flights, rooms, and pick and drop for your executives.
- Make sure the executive is ready for the trip.
Before sending off your executive on the business trip, make sure following things have been taken care of:
Travel with objective
A trip without a purpose is an additional cost to your business.
Plan business trips in a strategic manner that allows you to achieve maximum objectives in minimum time frame. Keep your executive in loop with all the planning, get their input, and ask them about factors that will make this trip a success and try to facilitate them.
Keep tabs on budget
Traveling expense is usually allotted for each executive. Make sure you don’t overspend on frequents business trips. Make the hotel arrangement, flight booking and executive limo hiring according to the budget allotted.
Reservations and booking will require a lot of documentation; make sure you have a copy beforehand to save time. Traveling process usually requires.
- ID for complete name and necessary details
- Driver’s license
- Phone number and email address
- Credit card information
- Residential or official address
Certain countries require vaccination details and traveling insurance; make sure your executive has all the necessary documents to travel abroad. Most importantly, the executive should have a valid and legal passport.
Inquire if the executive has a loyalty card for any hotel or has a frequent flyer account with an airline. Ask them their preferred airlines and the seat location (aisle, window, or exit row). Make sure they have power connection and WiFi to work while on plane.
Another important aspect to consider is if anyone will be accompanying the executive (business or family) on their travel. If yes, you will need to make necessary arrangement for them as well.
Preferred mode of transportation
Your executive will need to be picked and dropped to and from the airport. Ask if they need a limo car on rent or a metro car for their travel plan. Their will make their trip convenient and comfortable.
The booking of a hotel plays an essential role in the success of your trip. Depending on your executive’s preference, book a hotel near an airport or business event, or as per the comfort and liking of your executive.
Look for better offers
Inquiring about your executive’s preferences is one thing, but you also need to keep the budget in mind. Your executive might not know about a great deal at a certain hotel or airline credits that can be utilized at a better airline. Do your research and present a better plan and don’t forget to make arrangements for executive’s return.
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